Your directors have pleasure in presenting the 11th Annual Report of CityCrops agro Limited ('the Company') along with the audited financialstatements for the financial year ended 31st March 2024.
The Company's financial performances for the year under review alongwith previous year's figures are given hereunder:
INR in Lacs
PARTICULARS
2023-24
2022-23
Revenue from Operations
4520.04
2461.10
Other Income
0.00
1.40
Total Income
2462.50
Profit before depreciation, finance costs andtax expense
259.03
136.11
Less: Depreciation/ Amortization
0.57
Profit before Finance Costs and Tax Expense
258.46
135.54
Less: Finance Costs
0.19
0.01
Profit before Tax
258.27
135.53
Less: Tax Expense (Current & Deferred)
30.20
22.43
Profit for the year after Tax
228.07
113.1
The Company is primarily engaged in the business of manufacturing andtrading activities. During the year 2023-24, the profit of the Companyunfortunately increases to Rs. 228.07/- Lakhs from Rs. 113.10/- Compareto Last Financial Year. The Directors and the management of the Companycontinuously working on the process to increase the profit of theCompany. The various teams and management are working on the growthand development of the Company. There has been no change in thenature of business of the Company during the financial year ended 31stMarch 2024.
The company has not declared any dividend to boost its resources.
During the year under review, the Company has neither accepted norrenewed any deposits from public falling under the ambit of Section 73 ofthe Companies Act, 2013 ("Act") read with the Companies (Acceptance ofDeposits) Rules, 2014.
The Company has in place adequate internal financial controls withrespect to financial statements. The policies and procedures adoptedby the Company ensure prevention and detection of frauds and errors,accuracy and completeness of the records and timely preparation ofreliable financial statements.No Reportable material weakness in thedesign or operation was observed during the year.
Capital expenditure of 0.57 Lacs was incurred during the year 2023-24.
The company applied for the listing with the total issue size for of 1,63,16,760Equity Shares of face value of Rs. 10 Each ("Equity Shares") the lead managerto the issue was Turnaround Corporate Advisors Private Limited and Registrarto The Issue was Skyline Financial Services Private Limited, issue opens on:September 26, 2023 issue closes on: September 29, 2023.
In the process of listing of company in BSE the company have reconstituted/re- designated the board of directors committee; fresh audit committee/nomination & remuneration committee/ stakeholder relationshipcommittee were established. Board of Directors of the Company is dulyconstituted with proper balance of Executive Directors, Non-ExecutiveDirectors, Independent Directors and Women Directors. The Adequatenotices are given to all directors to schedule the Board Meetings, agenda anddetailed notes on agenda were sent at least seven days in advance, and asystem exists for seeking and obtaining further information and clarificationson the agenda items before the meeting and for meaningful participationat the meeting. Majority decision is carried through while the dissentingmembers' views, if any, are captured and recorded as part of the minutes.There are adequate systems and processes in the company commensuratewith the size and operations of the company to monitor and ensurecompliance with applicable laws, rules, regulations and guidelines.
As per Reg. 15 of SEBI (LODR) Reg, 2015, the company is listed in SME platform. Hencethe provision of under Reg 27 of SEBI (LODR) Reg, 2015 with respect to corporategovernance is not applicable to the company. Pursuant BSE Circular No.LIST/COMP/01/2019-20 dated 2nd April 2019 and as per the terms of the Company'sCode of Conduct for Prohibition of Insider Trading in securities, framed pursuant tothe Securities and Exchange Board of India (Prohibition of Insider Trading)Regulations, 2015.
The Company has Listed its 1,63,16,760 Equity Shares on BSE SME Platform vide BSENotice No. 20231009-25 dated 09th October, 2023
Mr. Kaupilkumar Hasmukhbhai Shah (DIN: 08937535) retires by rotationat the ensuing AGM, and being eligible, offers himself for re-appointment.
Profiles of Directors to be appointed/re-appointed at the ensuing AGM, asrequired by Regulation 36 (3) of the Listing Regulations and SecretarialStandard - 2 on General Meetings, are given in the notice of the ensuingAGM.
The Company's Independent Directors have submitted requisite declarationsconfirming that they continue to meet the criteria of independence asprescribed under Section 149(6) of the Act and Regulation 16(1)(b) of theListing Regulations. The Independent Directors have also confirmed that theyhave complied with Schedule IV of the Act and the Company's Code ofConduct.
Further, in terms of Section 150 of the Act read with Companies (Appointmentand Qualification of Directors) Rules, 2014. In the opinion of the Board, theIndependent Directors hold highest standard of integrity and possess therequisite qualifications, experience, expertise and proficiency.
The members of the Company at the 09th Annual General Meeting held onSeptember 30, 2022 had appointed M/s VSSB & Associates, CharteredAccountant (Firm Registration No. 121356W) as the Statutory Auditors of theCompany to hold office for a term of 5 consecutive years i.e. from theconclusion of the 09th Annual General Meeting till the conclusion of the 14thAnnual General Meeting to be held in the year 2027.
M/s VSSB & Associates, Chartered Accountant, have consented theirappointment as Statutory Auditors and have confirmed that if appointed,their appointment will be in accordance with section 139 read with section141 of the Companies Act, 2013.
M/s VSSB & Associates, Chartered Accountant, have also providedconfirmation that they have subjected themselves to the peer review processof the Institute of Chartered Accountants of India (ICAI) and hold a validcertificate issued by the 'Peer Review Board' of the ICAI.
There are no qualifications, reservations or adverse remarks or disclaimersmade by the Auditors in their report on the financial statements of theCompany for the year ended March 31, 2024.
M/s. Dharti Patel & Associates, Practicing Company Secretaries have carriedout Secretarial Audit under the provisions of Section 204 of the Act, for thefinancial year 2023-24 and submitted their report, which is annexed to thisreport. The report does not contain any qualification, reservation or adverseremark or disclaimer. The Secretarial Audit Report for the financial year ended31st March 2024 is annexed and forms part of the Report.
As specified by the Central Government under Section 148(1) of theCompanies Act, 2013, the cost records are required to be maintained by theCompany and accordingly such accounts and records are being maintained.However, the provisions of appointing Cost Auditor is Not Applicable for thefinancial year ending 31st March 2024.
In terms of Section 203 of the Companies Act, 2013 read with the Companies(Appointment and Remuneration of Managerial Personnel) Rules, 2014, theKey Managerial Personnel of the Company for the FY 2023-24 are:
Mr. Kaupilkumar Hasmukhbhai Shah - Managing Director & Chief FinancialOfficer
Mrs. Zalakben Chintan Gajjar - Company Secretary
13. PARTICULARS OF LOANS GIVEN, INVESTMENTS MADE, GUARANTEESGIVEN AND SECURITIES PROVIDED UNDER SECTION186 OF COMPANIES ACT,2013
Particulars of loans and advances given are provided under note to the
financial statement. Particulars of investment made are provided under to thefinancial statement provided in this Annual Report. The Company has notgiven any guarantee or security in connection with a loan to any other bodycorporate or person.
The Company City Crops Agro Limited does not have any subsidiary.
The Board adopted a formal mechanism for evaluating its performance andas well as that of its Committees and Directors, including the Chairman of theBoard as per the requirements asspecified in the guidance note issued by theSecurities Exchange Board of India (SEBI) and the provisions of the CompaniesAct,2013. The performance evaluation exercise was carried out through astructured evaluation process (by circulation of detailed evaluation matrix toall the Directors and was reviewed & confirmed by each Director) coveringvarious aspects of the functioning of the Board and Committees such as theircomposition, experience & competencies, performance of specific duties &obligations, governance issues etc. NRC reviewed the performance ofindividual Directors on the basis of criteria as specified in the Guidance noteand in a separate meeting of independent directors, performance of Non¬Independent Directors and the Board as a whole was evaluated. The aboveevaluations were then discussed in the Board meeting and performanceevaluation of Independent directors was done by the entire Board, excludingthe Independent Director being evaluated and the Board was satisfied withtheir performances, which reflected the overall engagement of the Board,Committees and the directors with the Company.
The Company believes in the conduct of the affairs of its constituents in a fairand transparent manner by adopting the highest standards ofprofessionalism, honesty, integrity and ethical behavior. In line with the CityCrops Agro Limited Code of Conduct ('CoC'), any actual or potential violation,howsoever insignificant or perceived as such, would be a matter of seriousconcern for the Company. The role of the employees in pointing out suchviolations of the CoC cannot be undermined. Hence, the Company hasestablished a vigil mechanism through "City Crops Agro Limited WhistleBlower Policy" to enable employees, trainees, directors and Vendors of theCompany, to report genuine concerns, unethical behavior, actualor suspectedfraud, violation of Company's Insider Trading Code, any unlawful act orviolation of the Company's Code of Conduct. The mechanism provides foradequate safeguards against victimization of the whistle blower and alsoprovides for direct access to the Chairman of the audit committee. There were
no whistle blower complaints received by the Company during the year.
SEBI has mandated that the Business Responsibility and SustainabilityReporting (BRSR) shall be applicable to the top 1,000 listed entities (by marketcap) for reporting on a mandatory basis from FY 2023-24. The Company doesnot fall under the list of top 1,000 listed entities, so BRSR is not applicable tothe Company.
The Company's management systems, organizational structures, processes,codes of conduct together form the basis of risk management system thatgoverns and manages associated risks. The Board does not foresee any riskwhich may threaten the existence of the Company.
Information on conservation of Energy, Technology absorption, ForeignExchange earnings and outgo required to be disclosed under Section 134 ofthe Companies Act, 2013 read with Companies (Accounts) Rules, 2014 areprovided hereunder:
• The steps taken or impact on conservation of energy:
The Company has used various energy conservation measures that impactconservation of the environment. The company is preventing wastage, usingthe latest energy efficient technology like inverter-based air conditioners,replacing old conventional light fittings with latest generation CFL and LEDlight fittings to reduce the overall power consumption. The Company ispromoting maximum usage of natural light in the day time by placing sideglass windows.
• The steps taken by the company for utilizing alternate sources of energy:The Company is exploring ways and ideas through which it can utilizealternate sources of energy in energy intensive production line in place ofconventional sources of energy, its viability, and cost effectiveness. No capitalinvestment was made by the Company in energy conservation equipment.
• The capital investment on energy conservation equipment's;
No capital investment was made by the Company in energy conservationequipment.
The Company has not incurred any major expenditure which can beappropriated to Research and Development work.
As required under Section 134(3)(o) of the Act, the provisions of theCorporate Social Responsibility is Not Applicable on the Company.
Pursuant to Section 134(3)(c) of the Act, it is hereby confirmed that;
a. In the preparation of the annual accounts, the applicable accountingstandards have been followed and there are no material departures.
b. The directors had selected such accounting policies and applied themconsistently and made judgments and estimates that are reasonable andprudent so as to give a true and fair view of the state of affairs of the Companyas at 31st March 2024 and of the profit of the Company for the year ended onthat date;
c. That directors had taken proper and sufficient care for the maintenance ofadequate accounting records in accordance with the provisions of the Act forsafeguarding the assets of the Company and for preventing and detectingfraud and other irregularities;
d. The directors had prepared the annual accounts on a going concern basis;
e. The directors had laid down internal financial controls to be followed by theCompany and that such internal financial controls are adequate and wereoperating effectively; and
f. The directors had devised proper systems to ensure compliance with theprovisions of all applicable laws and that such systems were adequate andoperating effectively.
In accordance with the Companies Act, 2013, the annual return in theprescribed format is available at www.citycropagro.in within 60days ofCompletion of Annual General Meeting.
The Board of Directors met 8 (Eight) times during the year 2023-24. Thedetails of the Board meetings and the attendance of the Directors provided inthe Annual Return of the Company available on the website of the Companywithin 60 days of Annual General Meeting.
Details of memberships and attendance of various committee meetings aregiven in Annual Return and The Meetings were held on regular interval. TheBoard has accepted / considered all recommendations made by theCommittees to the Board during the financial year.
All related party transactions that were entered into during the financial yearwere on an arm's length basis and were in the ordinary course of business.There are no related party transactions made by the company withpromoters, Directors, Key Managerial Personnel or other designated personswhich may have a potential conflict with the interest of the Company at large.A detailed report on contracts & arrangements made with related partiesduring the financial year 2023-24 being arm's length transaction have beenreported and annexed as note no. 31 to the financial statements.
The following policies approved by the Board of Directors of the Companywere uploaded and are available in the Company's website at the web linkwww.citycropagro.in
22.1.1 Policy For Preservation Of Documents And Archival Of Documents
22.1.2 Policy on Vigil Mechanism
22.1.3 Nomination and Remuneration Policy
22.1.4 Policy on Board Diversity
22.1.5 Code of Fair Disclosure n Price Sensitive information
22.1.6 Policy for Determining Materiality for Disclosures
22.1.7 Policy on Related Party Transactions
22.1.8 Risk Management Policy
22.1.9 Performance Evaluation Mechanism
22.1.10 Material subsidiary policy
The ratio of the remuneration of each director to the median remunerationof the employees for the financial year and such other details as required areas given below:
The remuneration of Directors and employees are as per the remunerationpolicy of the Company. The statement of particulars of employees as perSection 197 of the Companies Act, 2013, read with Rule 5(2) of the Companies(Appointment & Remuneration of Managerial Personnel) Rules,2014, for theyear ended 31st March 2024, is given and forms part of this Report.
The Composition of Committees of The Board of Directors are asfollows:
Name of the Director
Category
Designation ofCommittee
Shivangi
Bipinchandra Gajjar
Non-Executive
Independent
Chairman
Bhavna Shah
Member
KaupilkumarHasmukhbhai Shah
Managing
Director
Name of theDirector
Designation
Bipinchandra
Gajjar
Priyanka Gola
Kaupilkumar
Hasmukhbhai
Shah
26. STAKEHOLDER RELATIONSHIP COMMITTEE
Priyanka K. Gola
The Company is Listed of BSE SME Platform and As per the SEBI (LODR)
Regulation, 2015, the Company having Listed on SME Platform is NotRequired to Corporate Governance. So Corporate Governance is NotApplicable to the Company.
The Company has a structured familiarization program for independentDirectors of the Company which also extends to other Non-ExecutiveDirectors to ensure that Directors are familiarized with their function, role,rights, responsibilities and the nature of the company Business. The Board ofDirectors has complete access to the information within the Company.Presentations are made to the Board of Directors at all the Meetings and allCommittees of the Board on various matters, where Directors get anopportunity to interact with Senior Management. Presentations, inter alia,cover the Company's strategy, business model, operations, markets,organization structure, product offerings, finance, risk managementframework, quarterly and annual results, human resources, technology,quality and such other areas as may arise from time to time. The Companyalso issues appointment letters to the Independent Directors which alsoincorporates their role, duties and responsibilities. Further, regulatoryupdates on regulatory changes are also periodically placed before the Board.
The Company has adopted the Anti-Sexual Harassment Policy in line with therequirements of the Sexual Harassment of Women at the Workplace(Prevention, Prohibition & Redressal) Act, 2013. In compliance with theprovisions under Section 4 of the Sexual Harassment of Women at theWorkplace (Prevention, Prohibition & Redressal) Act,2013, InternalComplaints Committee (ICC) of the Company has been constituted to redresscomplaints regarding sexual harassment. No complaint was received duringthe year2023-24.
During the year under review, no significant or material orders were passedby the Regulators or Courts or Tribunals which impact the going concernstatus and Company's operations in future.
The directors thank the distributors, vendors and bankers for their continuedsupport and assistance. The directors gratefully acknowledge the supportrendered by them. The directors wish to place on record their appreciationof the excellent work done by employees of the Company at all levels duringthe year. The directors specially thank the shareholders for the confidencereposed by them in the Company.
For and on Behalf of the Board
Date : 27.06.2024Place: Ahmedabad
Sd/- Sd/-
Kaupilkumar H. Shah Shitalben K. ShahManaging Director Director
DIN: 08937535 DIN: 08935979